Sr. Grants & Contracts Analyst

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Title: Sr. Grants & Contracts Analyst

Length: 6month CTH

Location: Fully remote. Must work on EST

Job Description:

Seeking a Sr. Grants and Contracts Analyst who will coordinate administrative and financial activities related to sponsored projects in the Department of Radiology. They will be responsible for managing pre-award and post-award functions for numerous subdivisions within Radiology. Their responsibilities will include but may not be limited to: application submissions in ASSIST, budget development, sponsored account maintenance and oversight, FFRs, F/RPPRs, effort reporting, compliance, and closeout. The Sr. GC Analyst will work independently and support the Principal Investigators (PI) and other faculty for their assigned divisions and will report directly to the Grants and Contracts Manager.

Specific Duties & Responsibilities

• Support a large number of Principal Investigators (PIs) and manage a complex grants portfolio across multiple subdivisions.
• Ensure compliance with all aspects of grant and contract management, including adherence to federal regulations, sponsoring organization guidelines, award terms and conditions, and institutional, departmental, and divisional policies. This includes maintaining accurate protocol information within grant documents, addressing conflicts of interest, and other related compliance matters.
• Maintain ongoing communication and provide monthly updates to assigned PIs regarding the financial status of their sponsored activities. Prepare and deliver financial reports and salary projections as needed.
• Ensure the completion of all post-award responsibilities, including budget distribution, account reconciliation, processing e-forms, cost transfers, and invoice payments. This involves regular auditing and reporting to principal investigators and departmental/divisional leadership.
• Conduct monthly reviews of salary allocations for all assigned personnel to ensure accurate effort allocation.
• Oversee subrecipient monitoring, ensuring timely completion of required paperwork.
• Coordinate the award and contract closeout process, working with Research Compliance and Sponsored Projects Services to ensure accurate and timely completion of Financial Status Reports (FSR), as well as Annual and Final Progress Reports (RPPR).
• Participate in training newly hired team members and assist with ad hoc projects as needed.

Pre-Award Responsibilities

• Provide guidance, preparation assistance, and support related to grant application procedures.
• Understand and utilize institutional policies for the pre-award grant process and sponsor guidelines.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Create financial and institutional records as required.
• Review budgets and related justifications for appropriateness and completeness.
• Assist in laying the groundwork for subcontract negotiations.
• Prepare proposal budgets for PI review, ensuring accuracy and adherence to all relevant guidelines.
• Collaborate with faculty and staff, acting as the final point of contact with the research administration office for planning and developing application submissions.
• Provide excellent customer service to all faculty and perform other duties as assigned.

Post-Award Responsibilities

• Manage post-award processes, including setting up awards in the financial system, reviewing and approving expenses, verifying account setup, and ensuring appropriate configurations.
• Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and financial reporting to PIs. Provide updates and status reports to the grants manager and departmental leadership as needed.
• Ensure the timely completion of budget distribution, account reconciliation, e-form processing, effort reporting, cost transfers, invoice payments, and subcontract setup finalization.
• Assist the central office in submitting final reports and invoices, ensuring timely grant closeouts.
• Serve as a liaison between central offices and PIs, ensuring compliance with sponsoring organization guidelines and grant documents.
• Stay informed of changes in policies and sponsors’ requirements.

Minimum Qualifications

• Bachelor’s degree in Business, Finance, or a related field is required.
• Five years of experience in grants administration or budgeting, preferably in an academic or healthcare setting.
• Additional education may substitute for required experience, and additional related experience may substitute for required education, in accordance with institutional equivalency formulas.
• Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
• Ability to work flexibly on multiple tasks simultaneously and meet various concurrent deadlines.
• General knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, and DOD, as well as familiarity with submission systems such as eRA Commons and NIH ASSIST.

For over 16 years, Medasource has established and maintained relationships that are designed to meet your IT staffing needs. Whether it’s contract, contract-to-hire, or permanent placement work, we customise our search based upon your company’s unique initiatives, culture and technologies. With our national team of recruiters placed at 21 major hubs around the nation Medasource finds the people best-suited for your business. When you work with us, we work with you. That’s the Medasource promise.

Medasource is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

Benefits & Perks:

Medasource offers competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage with plans that can fit each employee’s needs. We offer a 401k plan that includes a company match and is fully vested after you become eligible, paid time off, sick time, and paid company holidays. We also offer an Employee Assistance Program (EAP) that provides services like virtual counseling, financial services, legal services, life coaching, etc.

Pay Disclaimer:

The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

JO-2408-149362

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